OSHA Updates Electronic Recordkeeping Rules: How Companies Stay Compliant 

Is your business OSHA-compliant? A recent law may impact how you track workplace injuries.

The Occupational Safety and Health Administration (OSHA) updated its electronic recordkeeping rules on January 1, 2024. These updates require employers in certain industries to submit more information about work-related injuries and illnesses. This aims to improve workplace safety data and compliance.

What Do Companies Need to Do? 

The OSHA rules mandate that companies with 100+ employees in specific industries must electronically submit data from OSHA Forms 300 and 301 annually. These forms track injuries, illnesses, restricted work, and job transfers.  

To ensure accuracy, employers must also include their legal company name when submitting data. OSHA intends to publish some of the data from the annual submissions on a public website to enable workers and employers to make more informed decisions about their workplace’s safety and health.

The Landscape of OSHA Compliance 

The new OSHA electronic recordkeeping rule represents a major step toward stronger workplace safety and transparency. It also presents new challenges for employers who must ensure compliance.

Changes from Traditional Methods

Traditional safety compliance methods often demanded extensive manual data entry, paper recordkeeping, and risk penalties for errors. These processes drain resources. As a result, many organizations have transitioned to more efficient, cost-effective solutions to reduce administrative workloads.

How Risk Management Information Systems Can Help 

For businesses looking to adapt to the current compliance landscape, embracing a Risk Management Information System (RMIS) can be a powerful option. With a Risk Management platform, organizations can ease the burden of recordkeeping and gather vital safety insights to ensure compliance and improve safety outcomes.

At Mason-McBride we have partnered with Aclaimant to offer a Risk Management solution that not only helps facilitate OSHA electronic recordkeeping compliance but also aggregates data that can be used to create a safer workplace. Our platform adds an additional risk management tool that organizations can use to provide analytics and reports to advance workplace safety. Pairing this tool with the risk management expertise of Mason-McBride will help those we partner with focus their safety efforts where it is most needed and make OSHA compliance easier.   

Through our RMIS collaboration, organizations can: 

  • Electronically record and house incident and safety data 
  • Track safety incidents and uncover trends 
  • Streamline incident reporting and tracking processes  
  • Plan training adjustments via data insights  
  • Identify and address compliance gaps proactively 
  • Leverage analytics with Mason-McBride safety expertise to develop or adjust safety programs 

To better understand how our risk management platform can guide your organization’s OSHA compliance, we invite you to connect with the Mason-McBride team for a complimentary demo. This is a chance to fully explore how our solution helps organizations stay ahead of critical compliance needs as a part of your current insurance package. 

Article By: Andy Clark

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